Add users and define roles

Adding users and assigning them the correct roles allows you to involve your internal team—recruiters, interviewers, HR managers—within HRStop Hire while controlling what they can access or modify.

Benefits:

• Centralized collaboration with role-based access.
• Prevents unauthorized modifications or data access.
• Tailored access based on the user’s function in the hiring process.

Steps to add a user and assign roles:

1. Log in to HRStop Hire with admin privileges.
2. Navigate to: Settings → Users
3. Click the Add User button.
4. Fill in the user information:
   • Full Name
   • Work Email Address (used for login and communication)
   • Contact Number (optional)
   • Designation (optional but useful for identification)
5. Select a role for the user based on their responsibility:
   • Admin: Full access to all modules, settings, and reports.
   • Recruiter: Can create jobs, manage candidates, and schedule interviews.
   • Interviewer: Can only view assigned candidates and provide interview feedback.
   • Hiring Manager: Can view candidates, provide evaluations, and participate in decisions.
6. Define specific permissions (advanced):
   • Job-specific: Assign the user to particular jobs and define the access level.
   • Module-specific: Limit or grant access to features like Reports, Offers, or Engagement Tools.
7. Click Save to complete the process.

Post-addition notes:

• The user will receive an email invitation with login instructions.
• You can edit roles or deactivate a user anytime from the Users list.

Best practice:
Conduct regular audits of user access to ensure permissions align with team roles and data confidentiality is maintained.