Define and apply application rules (duplicate check)

Application Rules, particularly the Duplicate Check functionality, help maintain a clean and organized candidate database. They prevent multiple entries of the same candidate by identifying and acting on duplicates using specific identifiers.

Steps to define duplicate check rules

1. Go to Application Rules settings
   • From the main menu, navigate to Settings.
   • Click Application Rules under the Recruitment Settings or System Configuration section.
2. Enable duplicate check
   • Toggle ON the Duplicate Check setting.
   • This will activate the duplicate detection mechanism for incoming candidate applications.
3. Select identifiers for duplicate detection
   Choose the criteria the system should use to identify duplicate entries:
   • Email Address – Ensures no two candidates can register with the same email.
   • Mobile Number – Blocks entries using the same phone number.
   • Resume File Similarity – (if supported) Uses content-matching algorithms to flag similar resumes.
4. Define the system's response to duplicates
   Choose what should happen if a duplicate is detected:
   • Block Submission – Prevents the candidate from applying again with the same info.
   • Flag for Review – Allows submission but flags the entry for manual review.
   • Auto-Merge – Automatically merges the new submission with the existing candidate profile.
5. Save the configuration
   • Click Save to activate the rule settings.

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Pro tips

• Use a combination of email and mobile to catch more duplicates.
• Periodically review flagged applications in the dashboard.
• Communicate with your team to avoid re-uploading the same resumes manually.