Application Rules, particularly the Duplicate Check functionality, help maintain a clean and organized candidate database. It prevents multiple entries of the same candidate by identifying and acting on duplicates using specific identifiers.
Steps to Define Duplicate Check Rules:
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Go to Application Rules Settings
- From the main menu, navigate to Settings.
- Click on Application Rules under the Recruitment Settings or System Configuration section.
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Enable Duplicate Check
- Toggle ON the Duplicate Check setting.
- This will activate the duplicate detection mechanism for incoming candidate applications.
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Select Identifiers for Duplicate Detection
Choose the criteria the system should use to identify duplicate entries:- Email Address – Ensures no two candidates can register with the same email.
- Mobile Number – Blocks entries using the same phone number.
- Resume File Similarity – (if supported) Uses content-matching algorithms to flag similar resumes.
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Define the System's Response to Duplicates
Choose what should happen if a duplicate is detected:- Block Submission – Prevents the candidate from applying again with the same info.
- Flag for Review – Allows submission but flags the entry for manual review.
- Auto-Merge – Automatically merges the new submission with the existing candidate profile.
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Save the Configuration
- Click Save to activate the rule settings.
Pro Tips:
- Use a combination of email and mobile to catch more duplicates.
- Periodically review flagged applications in the dashboard.
- Communicate with your team to avoid re-uploading the same resumes manually.