Frequently Asked Questions

Yes.

• When adding candidates to a Talent Pool:
  • You can assign Tags (e.g., “High Potential”, “Campus Hire”).
  • You may also add Notes for future context.
• Helps with segmentation and easy retrieval.

No.

• Only users with specific permissions can view, edit, or manage Talent Pools.
• Admins or hiring leads can control access levels.

Advanced Export includes:

• Resume Links
• Interview Feedback and Notes
• Application and Interview History
• Metadata (e.g., source, application dates, recruiter remarks)

Standard Export includes only basic details like:

• Candidate Name
• Email ID
• Application Status

Use Copy to Pool to save a rejected candidate into a relevant Talent Pool (e.g., “Future Consideration”).

This ensures:

• The candidate’s data is retained.
• They can be reconsidered for future roles easily.

Yes.

• An interviewer can be scheduled for:
  • Multiple rounds for the same candidate.
  • Multiple candidates or jobs across the platform.

Yes.

• Each interview round has individual feedback recorded.
• Feedback includes:
  • Comments or ratings.
  • Interviewer’s name.
  • Timestamp for submission.
• This is visible in the candidate’s interview history.

Yes.

• Talent Pools can include internal employees or former candidates.
• Use them to:
  • Track internal mobility.
  • Re-engage past top performers.
  • Facilitate rehiring or transfers.

• Go to Candidates > Recent tab.
• Click the Recently Applied sub-section.
• Displays candidates who applied in the last 72 hours (3 days).

• Go to Candidates > Shared tab.
• See the list of shared profiles.
• View details like:
  • Who shared the profile.
  • Recipients (team members, hiring managers).
• Useful for tracking referrals and collaborative hiring.

• Navigate to Interviews > Tracker.
• Look for interviews still marked as Pending or without feedback.
• Check Interviewer and Scheduler names.
• Reach out to them directly for clarification.
• You can manually update status as No-Show if confirmed.

Yes.

• Apply your desired filters in the Candidates module (e.g., Status, Source, Date).
• Click the Export dropdown button.
• Choose between:
  • Standard Export – Basic info (name, contact, status).
  • Advanced Export – Includes resume, feedback, history, metadata.
• Download the data as a CSV or Excel file.

• Go to Interviews > Interview List.
• Use the search bar to type the candidate’s name.
• Click the candidate name from the results.
• You’ll see:
  • All interview round names (e.g., HR, Technical).
  • Scheduled date/time.
  • Assigned interviewer(s).
  • Feedback and status per round.

• Interview Dashboard
  Provides a visual summary of interview metrics, including:
  • Number of interviews scheduled for Today, This Week, and This Month.
  • Filters by Job Title and Interviewer.
  • Graphs to track interview volume trends over time.
• Interview Tracker
  Offers operational insights into:
  • Status of interviews (e.g., Completed, Pending, No-Show).
  • Interviewer and Scheduler details.
  • Follow-up management for missed or delayed interviews.

How to View:

1. Go to the Interview Widget on your dashboard.
2. Use filters or tabs to switch between:
   • Confirmed (Scheduled) Interviews
   • Expected (Pending or To be Scheduled)

BGP results are available in the BGP section of your dashboard.

🛠️ Steps:

1. Scroll to the BGP Panel on your dashboard.
2. View candidates by verification status:
   • Pending
   • In Progress
   • Verified
3. Click on a candidate to view details submitted and status comments.

No, users can only see interviews assigned to them, unless they’re in an Admin or Hiring Manager role.

Admin Access:

• Admins can view all interviews via:
  Interviews → All Scheduled
• Interviewers only see their schedules under the Interview Widget.

You likely lack permission to view onboarding data.

🛠️ Steps:

1. Contact your Admin.
2. Ask them to verify your access in:
   Settings → Users → Edit Role → Enable “Onboarding Access”
3. Once granted, refresh your dashboard.

Track offers from the Job Reports or the Offer/Pre-Onboarding section.

🛠️ Steps:

1. Go to the relevant Job → Candidates tab.
2. Filter by status: Offered / Accepted / Declined.
3. Or check Dashboard → Pre-Onboarding Section for active offers.

Use the Openings Widget on the dashboard.

🛠️ Steps:

1. Log in and scroll to the Jobs Overview section.
2. Look for each job card that displays:
   • Total Openings
   • Filled
   • Remaining

Or go to:

• Jobs → Filters → Openings to search by open/closed count.

No, the layout is system-defined, but you can interact with it using filters.

Customization Tips:

• Use the filters (Job Status, Department, Source).
• Click on any metric or chart to drill down into detailed data.
• Your dashboard content varies based on your role.

These are candidates who were sent an onboarding form but haven’t completed it.

🛠️ Steps to Track:

1. Go to Dashboard → Pre-Onboarding Section.
2. View the list of candidates with status:
   • Form Triggered
   • Pending
   • Completed
3. You can resend reminders from the candidate profile.

Archived jobs are either closed manually or auto-closed when hiring is complete.

🛠️ Key Points:

• You can archive a job from the Jobs list → More Options → Archive.
• Archived jobs:
  • Cannot be edited
  • Are retained for reporting, audit, or recordkeeping
  • Do not appear in the active job list

An Internal Job is visible only to logged-in users such as recruiters or employees.

🛠️ How It’s Set:

1. During job creation/editing, go to Job Settings.
2. Set Visibility to Internal.
3. The job will:
   • Not appear on the career page
   • Not be posted to job boards
   • Be available only to users inside the portal

Use the Candidate Applications section on your dashboard.

🛠️ Steps:

1. On the Dashboard, locate Candidate Applications.
2. Click on Today’s date in the chart.
3. A list of applicants will open.
4. You can view:
   • Name
   • Source
   • Resume
   • Applied job title

“Expected Joinees” refers to candidates with confirmed joining dates recorded in the system.

🛠️ Steps to View:

1. Go to the Dashboard.
2. Look for the Expected Joinees widget.
3. This section lists:
   • Candidate names
   • Joining dates
   • Job role
   • Recruiter responsible

Check the Interview Widget on your dashboard.

Steps:

1. Log in to Hiring Bull.
2. On the main dashboard, locate the Interview section.
3. You will see:
   • Today’s Interviews
   • This Week’s Schedule
   • Upcoming Interviews
4. Click any number to see detailed candidate and schedule info.

The visibility of dashboard modules depends on your user role and permissions.

Steps to Check:

1. Contact your Admin or HR Team.
2. Ask them to review your user role in:
   Settings → Users → [Your Profile] → Role Permissions
3. If you're a Recruiter or Interviewer, some admin-only modules (like settings, analytics) may be restricted.

Your login URL follows this structure:
yourcompanyname.hiringbull.com

🛠️ Steps:

1. Open your browser.
2. Enter your company-specific Hiring Bull subdomain.
3. Example: If your company is "Acme Corp", the URL would be:
   acmecorp.hiringbull.com
4. Enter your credentials to log in.

If unsure, contact your HR/admin for your unique portal URL.

If a placeholder (like {{joining_date}}) is not filled in the candidate profile:

• The field appears blank in the generated document.
• If marked mandatory, the system may prevent generation until filled.

Always verify candidate data before generating letters to avoid blanks.