What Information Is Visible When We Archive a Job?

May 29, 2025

Even after archiving, the system retains essential data for reference, audits, and reporting.

Visible in Archived Job:

Job Title and Description
Hiring Pipeline (view-only)
Candidate List
- Status, Source, Interview History
Interview Feedback
- Scorecards, Notes, Evaluator Comments
Recruiter/Vendor Assignments
Attachments (resumes, offer letters, etc.)
Internal Notes and Tags

What You Can’t Do in Archived Jobs:

Edit job details or pipeline
Schedule interviews
Move candidates across stages
Add or remove team members

Use Cases for Archiving:

Keep a record of completed hiring cycles
Retain data for internal/external audits
Reopen later if new headcount arises

FAQ

Can I restrict job visibility to internal teams?

Yes, you can set a job’s visibility to "Internal Only" during creation or editing.

Steps:

Go to Jobs → Create or Edit Job
Navigate to the Job Settings step
Locate the Visibility or Access Type option
Select Internal Only
Click Save/Finish

Internal jobs will only be visible to logged-in users (e.g., HR, team members) and not published on public job boards or the career page.