Generating letters directly through Hiring Bull saves time and eliminates manual editing. The system pulls candidate data and auto-fills it into the template of your choice.
How to Generate a Letter
-
Navigate to the Candidate Profile
- Go to the Candidates section or Job Pipeline.
- Click on the name of the candidate for whom you want to generate the letter.
-
Click on ‘Generate Letter’
- In the candidate’s profile, look for the Actions Panel or Dropdown Menu.
- Click Generate Letter.
-
Choose the Document Template
- A popup will display available templates (e.g., “Offer Letter”, “Appointment Letter”, “Internship Certificate”).
- Select the one appropriate for the candidate’s status.
-
Review Auto-Filled Information
- The system will pull candidate data from the database and merge it with the dynamic fields in the template.
-
Examples:
- {{candidate_name}}→ Rajiv Sharma
- {{joining_date}}→ 01 July 2025
-
{{designation}} → Software Engineer
-
Preview & Download
- Click Preview to check formatting and field mapping.
- If all looks good, click Download or Send to Candidate (if enabled).
-
Send the Letter
-
You can either:
- Download and email manually.
- OR, use the in-system mailer to send the letter with your email signature.
-
You can either:
Best Practice: Always double-check the placeholders and ensure the candidate’s profile is updated before generating the letter.