Jobs FAQs

Yes, sync candidate profiles automatically to HRStop when candidates are hired or offered.

Steps to Enable HR Portal Integration:

1. Go to Settings → Integrations. 
2. Enable HR Portal Integration toggle.
3. Authenticate and configure sync settings if required.
4. Save changes.

Candidate data will now flow seamlessly from Hiring Bull to HRStop.

Hiring Bull supports integration with:

• Zoom
• Google Meet
• Microsoft Teams (Office365)

Steps to Integrate:

1. Go to Settings → Integrations.
2. Select the desired video platform.
3. Click Connect and login to your account.
4. Grant necessary permissions for calendar and meeting access.
5. Save.

Yes, you can restrict sensitive candidate info such as salary from interviewers via Data Permissions.

Steps to Restrict Salary Access:

1. Navigate to Settings → Data Permissions.
2. Select the interviewer role or specific users.
3. Disable permission to view salary details.
4. Save the changes.

A master hiring pipeline is a reusable sequence of hiring stages that standardizes interview processes across jobs.

Steps to Create a Master Pipeline:

1. Go to Settings → Hiring Pipeline.
2. Click Add New.
3. Enter pipeline name (e.g., “Software Developer Pipeline”).
4. Add stages like Resume Screening, Technical Interview, HR Round.
5. Save the pipeline.
6. Apply this pipeline when creating new job postings.

Yes, use Custom Forms to add additional fields beyond the standard application form.

Steps to Create Custom Fields:

1. Navigate to Settings → Custom Forms.
2. Click Add Form or edit existing ones.
3. Add field types such as Text, Dropdown, Date, File Upload.
4. Mark fields as mandatory or optional.
5. Save the form and link it to relevant jobs.

Job sources help track where candidates come from (e.g., LinkedIn, referral).

Steps to Organize Job Sources:

1. Go to Settings → Job Sources.
2. Add or edit sources such as Job Boards, Agencies, Employee Referrals.
3. Assign sources to job postings or candidate applications.

Vendors can see candidate comments only if enabled in their permissions.

Steps to Enable Comment Access for Vendors:

1. Navigate to Settings → Vendors.
2. Select the vendor.
3. Enable permission for View Candidate Comments.
4. Save changes.

Control calendar sync and organizer details to coordinate interviews efficiently.

Steps to Manage Calendar Settings:

1. Go to Settings → Calendar.
2. Configure default calendar organizer email.
3. Set sync options for Google Calendar, Outlook, etc.
4. Save settings.

Export job and user analytics reports for offline analysis or sharing.

Steps to Export Reports:

1. Navigate to Analytics.
2. Select the report category and date range.
3. Click Export (choose format: PDF, Excel).
4. Download the file.

Yes, notifications can be modified anytime.

Steps to Edit Notifications:

1. Go to Settings → Notifications
2. Select the notification to edit.
3. Change recipients, trigger events, or enable/disable.
4. Save changes.

Integrate with job boards by using API keys and requesting integration.

Steps:

1. Obtain API keys from your job board account.
2. Contact Hiring Bull support or admin to enable integration.
3. Enter API keys in Settings → Job Board Integrations.
4. Configure job posting sync settings.
5. Save.

DocuSign allows you to send offer letters, appointment letters, or contracts for secure digital signatures.

Steps to Use DocuSign:

1. Enable DocuSign integration in Settings → Integrations.
2. Authenticate your DocuSign account.
3. When sending documents, choose Send via DocuSign.
4. Add signatories and send.
5. Track signature status within Hiring Bull.

Yes, you can configure a different reply-to email address for candidate communications.

Steps to Configure Reply-To Email:

1. Go to Settings → Email Configuration.
2. Locate the Reply-To Email field.
3. Enter the desired email address.
4. Save changes.

Yes, you can set a job’s visibility to "Internal Only" during creation or editing.

Steps:

• Go to Jobs → Create or Edit Job
• Navigate to the Job Settings step
• Locate the Visibility or Access Type option
• Select Internal Only
• Click Save/Finish

Internal jobs will only be visible to logged-in users (e.g., HR, team members) and not published on public job boards or the career page.

Yes, Hiring Bull allows multiple recruiters to be assigned to a single job.

Steps:

• During job creation or editing, go to the Job Settings step
• In the Assign Recruiters section, select multiple users from the dropdown
• Click Save

📌 All assigned recruiters will be able to view and manage candidates for that job.

• Job is marked as “Closed”
• It’s removed from:
  • Career page
  • Job boards
  • Public/internal listings
• Data remains accessible:
  • Candidate records
  • Feedback
  • Reports

📌 No new applications can be accepted after closure.

Yes, candidates can apply to multiple jobs by default.

=> To prevent this, enable duplicate application rules via:

• Settings → Application Rules → Enable Duplicate Check

No, deleted jobs are permanently removed and cannot be recovered.

📌 Instead, use the Archive option to preserve job data without making it visible in the active job list.

Yes, partially.

• If the same candidate applies to or is moved into another job, their profile and history are shared across jobs.
• However, interview feedback and scores remain job-specific.

Steps:

• Go to Jobs → Clone an existing job
• Edit fields as needed
• Save the cloned version as a template

📌 You can also maintain job descriptions in a JD Library for reuse.

Through:

• Automated emails (e.g., Application Received, Interview Scheduled, Rejected)
• Manual communication by recruiters

📌 Templates are managed under:

• Settings → Email Templates

Yes, visibility is role-based.

Steps:

• Go to Settings → Permissions
• Choose the user role (e.g., Interviewer)
• Adjust access for:
  • Viewing feedback
  • Viewing scores
  • Comments visibility

📌 Only authorized users will be able to see sensitive evaluations.

Steps:

• Go to Jobs → Edit Job
• Open the Application Form tab
• Add/remove fields, mark required/optional
• Save changes

📌 Changes will affect only new applications, not past submissions.

Yes.

Steps:

• During job creation, go to the Job Description tab
• Use the “Add Language” button
• Select language (e.g., Spanish, Hindi)
• Enter translated JD content

📌 Supports a more inclusive hiring process for global teams.

Pre-onboarding begins once a candidate is marked as "Offered" and involves collecting documents, forms, and personal details before the joining date.
Onboarding may extend to activities that happen after Day 1, such as assigning mentors, verifying originals, or setting up internal systems.

Example: Pre-onboarding includes PAN card submission; onboarding includes IT asset handover.

Candidates can upload the following file formats:

• PDF (.pdf)
• Images (.jpg, .jpeg, .png)
• Word Docs (.doc, .docx)

⚠️ Avoid large files or scanned images in TIFF/BMP formats, which are not supported.

• Interview Kits are interviewer-facing. They contain preset questions and evaluation pointers used during interviews.
• Question Pool (Question Bank) is used to create assessments that candidates complete online.

Interview Kits = Live interviews
Question Pool = Online tests

Default upload limit per file is 5MB–10MB, depending on your portal configuration.
Admins can request support to increase this limit.

Suggest candidates compress scanned files before uploading.

Not by default.
However, you can create Email Campaigns to manually send reminder emails in bulk to all pending candidates.

Navigate to Tools > Email Campaign > Filter by “Onboarding Incomplete”.

Your login URL follows this structure:
yourcompanyname.hiringbull.com

🛠️ Steps:

1. Open your browser.
2. Enter your company-specific Hiring Bull subdomain.
3. Example: If your company is "Acme Corp", the URL would be:
   acmecorp.hiringbull.com
4. Enter your credentials to log in.

If unsure, contact your HR/admin for your unique portal URL.

“Expected Joinees” refers to candidates with confirmed joining dates recorded in the system.

🛠️ Steps to View:

1. Go to the Dashboard.
2. Look for the Expected Joinees widget.
3. This section lists:
   • Candidate names
   • Joining dates
   • Job role
   • Recruiter responsible

Use the Candidate Applications section on your dashboard.

🛠️ Steps:

1. On the Dashboard, locate Candidate Applications.
2. Click on Today’s date in the chart.
3. A list of applicants will open.
4. You can view:
   • Name
   • Source
   • Resume
   • Applied job title

An Internal Job is visible only to logged-in users such as recruiters or employees.

🛠️ How It’s Set:

1. During job creation/editing, go to Job Settings.
2. Set Visibility to Internal.
3. The job will:
   • Not appear on the career page
   • Not be posted to job boards
   • Be available only to users inside the portal

Archived jobs are either closed manually or auto-closed when hiring is complete.

🛠️ Key Points:

• You can archive a job from the Jobs list → More Options → Archive.
• Archived jobs:
  • Cannot be edited
  • Are retained for reporting, audit, or recordkeeping
  • Do not appear in the active job list

These are candidates who were sent an onboarding form but haven’t completed it.

🛠️ Steps to Track:

1. Go to Dashboard → Pre-Onboarding Section.
2. View the list of candidates with status:
   • Form Triggered
   • Pending
   • Completed
3. You can resend reminders from the candidate profile.

Use the Openings Widget on the dashboard.

🛠️ Steps:

1. Log in and scroll to the Jobs Overview section.
2. Look for each job card that displays:
   • Total Openings
   • Filled
   • Remaining

Or go to:

• Jobs → Filters → Openings to search by open/closed count.

Track offers from the Job Reports or the Offer/Pre-Onboarding section.

🛠️ Steps:

1. Go to the relevant Job → Candidates tab.
2. Filter by status: Offered / Accepted / Declined.
3. Or check Dashboard → Pre-Onboarding Section for active offers.

BGP results are available in the BGP section of your dashboard.

🛠️ Steps:

1. Scroll to the BGP Panel on your dashboard.
2. View candidates by verification status:
   • Pending
   • In Progress
   • Verified
3. Click on a candidate to view details submitted and status comments.

Yes.

• Apply your desired filters in the Candidates module (e.g., Status, Source, Date).
• Click the Export dropdown button.
• Choose between:
  • Standard Export – Basic info (name, contact, status).
  • Advanced Export – Includes resume, feedback, history, metadata.
• Download the data as a CSV or Excel file.

• Navigate to Interviews > Tracker.
• Look for interviews still marked as Pending or without feedback.
• Check Interviewer and Scheduler names.
• Reach out to them directly for clarification.
• You can manually update status as No-Show if confirmed.

• Go to Candidates > Recent tab.
• Click the Recently Applied sub-section.
• Displays candidates who applied in the last 72 hours (3 days).

Advanced Export includes:

• Resume Links
• Interview Feedback and Notes
• Application and Interview History
• Metadata (e.g., source, application dates, recruiter remarks)

Standard Export includes only basic details like:

• Candidate Name
• Email ID
• Application Status